Shizen Energy Inc. (Shizen Energy, we, our) is engaged in the business of power generation from renewable energy sources such as solar, wind, and small-scale hydroelectric power plants (IPP), business development, financing, asset management, and electricity retailing for individuals and corporations. We recognize that the protection of personal information, personal numbers, and specific personal information of our customers, business partners, and employees is an important responsibility. Therefore, based on our philosophy of personal information protection and the code of conduct we have established, we fully recognize our social mission, and we shall comply with laws and regulations regarding the protection of the rights of individuals and personal information.

In addition, we hereby declare that we have established a personal information protection management system to realize the following policy, and that we shall make company-wide efforts to continuously improve the system while always being aware of the latest trends in IT technology, changes in social demands, and changes in the business environment.

1. We shall acquire, use, and provide personal information in an appropriate manner, and shall not handle personal information beyond the scope necessary to achieve the specified purpose of use. In addition, measures shall be taken that this is ensured.
2. We shall comply with laws, regulations, national guidelines, and other rules regarding the handling of personal information.
3. We shall continuously improve the security system of personal information by introducing management resources that match the actual conditions of our business in order to prevent leakage, loss, or damage of personal information by taking reasonable security measures. In the event of a security breach, we shall promptly take corrective measures.
4. We shall respond promptly and sincerely to complaints and inquiries concerning the handling of personal information.
5. The personal information protection management system shall be reviewed and improved continuously in a timely and appropriate manner considering changes in the environment and actual conditions surrounding the company.

Shizen Energy Inc.  Representative Director Kenji Kawado

【Notification of the Purpose of Use of Personal Information】

Shizen Energy Inc. (Shizen Energy, we, our) notifies that it shall use personal information within the scope of the following purposes of use, in accordance with Article 21.1 of the Act on the Protection of Personal Information (Personal Information Protection Act) and A.3.4.2.4 of JISQ15001:2017.

Purpose of use of personal information

・Your personal information shall be used for the following purposes: to conduct power generation business (IPP) for solar, wind, small hydro and other Shizen Energy power plants; business development and financing; asset management; retail electricity business for individuals and corporations; implementation of software products and cloud service business; after-sales service related to these businesses and others; and to introduce new products and services.

・Personal information of those who inquire about our various businesses is used to respond to their inquiries.

・Personal information to our shareholders is used for communication, provision of various information, etc., shareholder management, and related and incidental operations.

・Personal information of our employees for personnel management, business management, health management, security management, etc.

・The personal numbers of our employees and their dependent spouses are used for the purposes specified by law.

・Direct applicant information to the company for hiring purposes

・Information of personnel of subcontractors is for the purpose of skill verification, and for provision to the contractor.

・Information of job applicants from the Public Employment Security Office and private job information websites is used for recruitment purposes.

【Notification Regarding Retained Personal Data and Records of Provision to Third Parties】

Shizen Energy Inc. (Shizen Energy, we, our) notifies you of the following matters regarding requests for disclosure, etc. (notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, elimination, and suspension of provision to third parties) of retained personal data and requests for disclosure of records of provision to third parties.

１．Company name and address, name of company representative

Company name：Shizen Energy Inc.
Address：Ichigo Hongo Bldg. 3F 5-33-10 Hongo, Bunkyo Ward, Tokyo, 113-0033
Company representative：Representative Director　Kenji Kawado

2．Personal Information Protection Manager

Position：HR&GA Dept. Group Leader
Contact email：privacy@shizenenergy.net

3．Purpose of Use of Retained Personal Data

・Your personal information shall be used for the following purposes: to conduct power generation business (IPP) for solar, wind, small hydro and other Shizen Energy power plants; business development and financing; asset management; retail electricity business for individuals and corporations; implementation of software products and cloud service business; after-sales service related to these businesses and others; and to introduce new products and new introduce new products and services.

・Personal information of those who inquire about our various businesses is used to respond to their inquiries.

・Personal information to our shareholders is used for communication, provision of various information, etc., shareholder management, and related and incidental operations.

・Personal information of our employees for personnel management, business management, health management, security management, etc.

・The personal numbers of our employees and their dependent spouses are used for the purposes specified by law.

・Direct applicant information to the company for hiring purposes

4．Contact for complaints regarding handling of retained personal data　

Inquiries regarding personal data in our possession are received at the following:　　　　　　　

Ichigo Hongo Bldg. 3F 5-33-10 Hongo, Bunkyo Ward, Tokyo, 113-0033
Shizen Energy Inc. Contact for Inquiries Regarding Privacy Policy
email：privacy@shizenenergy.net

5．Regarding authorized personal information protection organizations

Name of authorized personal information protection organization: JIPDEC

Contact for complaints: Accredited Personal Information Protection Organization Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
telephone number:   03-5860-7565 / 0120-700-779
(This phone number is not for inquiries about products and services)

6．Procedures for Disclosure

Please contact:
Shizen Energy Inc. Contact for Inquiries Regarding Privacy Policy
email：privacy@shizenenergy.net

７．Measures taken for the secure management of retained personal data

We have established rules for the handling of personal information and specified personal information, as well as rules for safety measures, and have taken the following measures.

(1) Organizational safety management measures

・ We have established a policy regarding the handling of personal information, and have made it known within the company as our personal information protection policy, and have made it available on our web page for the general public to obtain.

・ For each stage of acquisition, use, storage, provision, deletion/disposal, etc., we have established procedures for handling personal information, including handling methods, responsible persons and persons in charge, and their duties, which are summarized in a regulation document and communicated within the company.

・ We conduct periodic self-inspections of the status of personal information handling, as well as periodic internal audits from an impartial standpoint by other departments and outside parties.

・ The number of employees who handle personal information is restricted.

(2) Human security management measures

・ Regular training is provided for employees on matters regarding the handling of personal information.

・ We obtain a confidentiality agreement from our employees.

(3) Physical security management measures, technical security measures

・ To prevent employees other than the person in charge of handling personal information and other unauthorized persons from viewing personal information, the area in which personal information is handled is restricted.

・ In areas where personal information is handled, we control the entry and exit of employees and restrict equipment that employees may bring into the office.

・ Personal information is stored in locked cabinets and on servers with restricted access.

・ Firewalls and other measures are installed to prevent unauthorized access from outside to servers and other equipment.We also take measures against computer viruses and other malicious software.

・ The following measures are taken when transferring personal information:

‐When transferring a medium, we use a method that keeps a record of delivery or hand-deliver it directly to the recipient.

‐Electronic data communications are encrypted to prevent leakage.